OHIO Compliance Training

Annual Compliance Training Campaign: University-Wide Partnership Launching 2026 (last updated: Sept. 2025)

On August 19, President Gonzalez approved a proposal to launch a consolidated annual compliance training campaign beginning August 2026. This initiative—co-developed by University Compliance, University Human Resources (UHR), OIT, and a work group of operational leaders from across the university—aligns with Policy 40.130 and brings nearly all federally, state, and university-mandated employee training into one yearly cycle.

Why This Matters

This annual campaign sets clear expectations, reinforces legal compliance—including training on Ohio Ethics Law and Conflict of Interest/Commitment—improves audit readiness, mitigates risk, and reduces training fatigue by creating a single, consistent schedule for required employee education.

Key Features

  • Standardized Assignment – All covered employees (faculty, staff, student employees, and other compensated individuals) will receive required training assignments on or around August 1, 2026, and each year thereafter.
  • Uniform Deadline – Completion required by November 15 annually.
  • Core Modules – Cybersecurity, Fraud Reporting, CAMPUS Act, Title IX, and the new Conflict of Interest and Commitment (Ohio Ethics Law) module launching in 2026.
  • Role-Specific Modules – FERPA, HIPAA, Campus Security Authority, laboratory & safety training, and other courses based on duties or access to sensitive information. Certain externally mandated trainings (such as research security or ethics) may remain outside the annual campaign to meet external deadlines.
  • Accountability – Completion tied to the annual performance evaluation cycle; corrective action for non-compliance.
  • Onboarding Alignment – New hires completing modules within 180 days may be exempt from duplicate assignments in the same cycle.
  • Centralized Support & Monitoring – Enhanced tracking and reporting of training completions.

Benefits

  • Reinforces compliance with federal, state, and university mandates.
  • Improves audit readiness and risk mitigation.
  • Provides a clear, predictable training schedule for employees and supervisors.
  • Reduces training fatigue through consolidation.

Implementation & Next Steps

The campaign is a cross-unit partnership between Legal Affairs, UHR, University Compliance, OIT (LMS management), and training program owners across multiple platforms. The project team—ccomposed of Laura Myers (OARC), Megan Vogel (DOSA), Heather Krugman (VPFA), Carlos Walker (OIT), Suzanne Durst (HR), Bose Maposa (EVPP), Bob Bulow (EM),  Michael Greene (OARC), and Adam Loukx (Legal Affairs)—is coordinating efforts to:

  • Engage training topic owners to add their programs to the annual campaign.
  • Deploy centralized communications to employees and supervisors, including a dedicated website with FAQs and tools.
  • Integrate enhanced automation for training assignments, reminders, and completion tracking using LMS platforms and Power BI.

Program Goals

This initiative is designed to create a robust, efficient, and sustainable university-level training program that:

  • Efficiently assigns mandatory training to all employees.
  • Provides automated reminders for employees, supervisors, and central compliance.
  • Offers a user-friendly interface for employees to access assignments.
  • Ensures relevant content that is regularly reviewed and updated.
  • Tracks training completions and generates reports for internal and external audiences.
  • Embeds required attestations (e.g., fraud, FERPA acknowledgments) where needed.
  • Sustains programs regardless of delivery platform (VECTOR, CITI, United Educators, Canvas, etc.) through strategic investment or reallocation of resources.

Looking Ahead

With policy approval in place and implementation planning underway, the first consolidated training campaign will launch in August 2026. Faculty, staff, and administrators will receive more information, resources, and timelines on the University Compliance website as the campaign approaches.